Executive Assistant

Overview:

• Performs high-level administrative duties that support daily operations for three Senior Vice Presidents and enables effective coordination across the broader team.


• Manages complex calendar scheduling across multiple leaders and time zones, optimizing meeting flow, prioritization, and executive access.


• Makes domestic and international travel arrangements with detailed itineraries, including flights, ground transportation, hotels, and visa processing when required.


• Processes and reconciles expense reports in accordance with company Travel & Entertainment policies; manages Purchasing Card transactions and department purchases ensuring alignment with budget and finance policies.


• Researches and resolves complex issues on behalf of the executive with a high level of confidentiality and tact.


• Provides event and communication management support.


• Plans and coordinates meetings, internal events, offsites, and Seattle-based company activities, ensuring a high-quality experience and smooth execution across stakeholders.


• Coordinates regular catering for executive meetings, team gatherings, and Seattle-based office events, including vendor communication, order management, delivery logistics, and on-site readiness.


• Supports onboarding for new team members and helps drive alignment with team processes, tools, and local office engagement activities.


• Manages and maintains several email distribution lists used for communication across the organization.


• Required on-site three or more days per week.

• Administrative experience supporting senior leaders or executives in a corporate, matrixed environment, with experience supporting multiple leaders preferred.


• Demonstrated ability to maintain a high degree of confidentiality, discretion, and professionalism.


• Strong ability to manage calendars, adapt to shifting priorities, and anticipate needs in fast-moving environments.


• Proven experience coordinating travel, events, and high-profile meetings, including office-based or company-sponsored activities that require exceptional attention to detail.


• Strong communication skills, with the ability to draft and edit executive-level correspondence.


• Advanced proficiency with Microsoft 365 or Google Workspace tools, including Outlook, PowerPoint, Excel, Teams, and collaboration platforms such as Copilot or Zoom.


• Strong team player with high energy, initiative, and the ability to work independently while building strong partnerships across executives, teams, and Seattle office stakeholders.


• Ability to thrive in ambiguous environments, manage competing demands, and exercise sound judgment.


• College degree or equivalent professional experience

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;


• Ensure the confidentiality and integrity of the information being accessed;


• Report any suspected information security violation or breach, and


• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

In line with Mastercard’s total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations.

O'Fallon, Missouri: $63,000 - $98,000 USD