Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.
This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.
Key Responsibilities
Records Cleanup & Lifecycle Management
Conduct a full review, cleanup, and organization of physical and digital records.
Implement lifecycle and retention schedules that meet professional standards.
Assist with completing a comprehensive transition of legacy files into updated systems.
Digital Systems & Back-End Organization
Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).
Improve folder structures, metadata, tagging, permissions, and user accessibility.
Provide recommendations for long-term sustainability of digital workflows.
Library Archives & Cataloging Support
Apply archival and cataloging principles to sort, classify, and prepare materials.
Maintain inventories, controlled vocabularies, and documentation.
Ensure archival processes align with nonprofit and library standards.
Training, Documentation & Community Building
Develop clear documentation for new workflows and recordkeeping processes.
Train staff on proper records management practices and digital tools.
Foster a culture of information sharing and consistent record hygiene across the organization.
MLS or MLIS degree from an ALA-accredited program ,
OR equivalent professional experience in:
cataloging
archival processing
records management
SharePoint or digital content systems
library technical services
within an academic or nonprofit library setting.
Strong understanding of records lifecycle principles and digital organization.
Experience working with metadata, taxonomies, retention schedules, and file classification systems.
Back-end familiarity with SharePoint, content management systems, or digital repository tools.
Excellent communication, training, and collaboration skills.
High attention to detail, organization, and ability to manage competing priorities.
Preferred Experience
Work in library technical services, archives, or information management.
Experience with large-scale records cleanup or digital migration projects.
Knowledge of best practices for digital preservation and sustainable workflows.
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